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Delegate information sheet

The Venue

Sarova Whitesands Beach Resort and Spa Mombasa, Kenya.  North coast region of Kenya.

 The distance

The distance from Moi Airport is approximately 23 Km Participants are expected to make their own travel arrangements.

Airport Transfers

There is a wide selection of taxis that operate between the hotel and Mombasa town. The nearest international airport is Moi International Airport, Mombasa whilst there is a small local airstrip near Shanzu.

On Arrival

Delegates MUST first report and clear with KAFP desk before checking in with the hotel, Delegates MUST have their identification name tags on at all times during the workshops sessions and also all meal times i.e. breakfast, lunch and dinner to enable swift coordination by the hotel


The Hotel has the longest stretch of natural beach front and ambience of a true getaway, you will get a self contained single standard room that will allow you to enjoy your privacy. The rooms have a satellite TV, tea/coffee facilities, hair driers, air conditioning, wireless internet connectivity, private bath, shower and WC, direct dial telephone and definitely not forgetting a mosquito net over each bed.

Double Room/Extra Nights

This can and will be pre-arranged upon request and confirmation of payment accordingly.


Bring along your business cards, Leaflets about your organization, brochures, promotional material or information will be displayed during sessions. This will give participants the opportunity to learn more about your organization and for networking purposes.

Workshop Evaluation

In order to help us monitor our work you will be required to evaluate the speaker and sessions on content, presentation by completing an evaluation form after each session. Kindly hand over completed evaluation forms to the assigned volunteer in session.

The Social Program 

No resource mobilization Workshop is complete without the opportunity to network and socialize.  Don’t forget to use the lunches, teas and workshops to extend your fundraising reach. A walk on the beach with friends is also highly recommended! The Beach party dress code… Beach Wear!

Workshop Dress Code

The Hotel offers a relaxed daytime ambiance and features a wide range of activity options, we recommend that you include a selection of beachwear, swimwear and sportswear and daytime wear. As for the evenings have a selection of cool, lightweight, casual-to-smart clothing would be appropriate whilst a light wrap or jacket may also be useful on breezy evenings.

Malaria mosquitoes are active between dusk and dawn you may bring some long sleeved clothing and long trousers or skirts for evening wear. Recommended travel kit: sun hat, UV sunscreen, sunglasses, cover-up T-shirts, insect repellent and anti-malarial prophylactics.

Hotel Check in/check out   

The official hotel check in time is 02:00pm and check out time is STRICTLY 10:00 am It is therefore advisable to checkout immediately before or after breakfast as required and attend the morning sessions thereafter to avoid hotel penalties. 

IMPORTANT! You are expected to settle all your extra bills incurred with the hotel before check out.

Cancellation Policy:No refunds will be made in the event of delegate no – show or cancellation.